Budget Preparation

Budget preparation and reporting is pivotal to the successful management of every community association. Total Business Solutions can assist the board of directors in drafting annual budgets and integrate them with our accounting software. Our reports will compare your association's financial performance against these budgets to help guide the board in making responsible day-to-day decisions.

Invoicing

Total Business Solutions billing services are designed to optimize your association's cash flow and minimize delinquent assessments. In addition to mailing monthly statements, we track assessments payments daily through your associations bank lockbox service, and can assist you in setting up online payment systems through either your bank or your association website to provide convenience for your association members. Our extensive experience with special assessments permits us to streamline and simplify this process.

Accounts Receivable

Total Business Solutions processes and deposits maintenance fees and special assessments daily. Late and interest charges are assessed and late notices are mailed in accordance with your association's collection policy. In the event of a delinquent unit owner we will attempt to collect any delinquency before your association has to incur the cost of legal action or those from collection agencies. Delinquency lists are provided to the board of directors monthly, or more frequently if an issue is being addressed. When directed by the board we will coordinate collection actions.

Accounts Payable & Payroll Check Processing

Our accounts payable and payroll services are provided in an effective and efficient manner to ensure that finances are accurate and up to date, and all staff are paid in a timely and appropriate manner. On a weekly basis Total Business Solutions processes and monitors all obligations of the association as provided for in the budget or as approved by the board. Check printing and automatic deposit options are available. All necessary tax reports are prepared and filed on a quarterly and annual basis. Online tax payments are available.

Financial Reporting

We understand that to meet its fiduciary responsibilities, the board must receive financial reports that are timely, easy to understand, complete, and accurate. We strive to provide your association with reports that make the management of your finances effortless. On a monthly basis we supply a balance sheet, income & expense statement, accounts receivable reports, accounts payable reports, reconcilement proofs, and detailed transaction reports to the board. Annually we provide cumulative year-end reports to guarantee a smooth auditing process.

Bank Deposits & Reconciliation's

We match and compare figures from our accounting records against those presented on association bank statements in order to uncover any possible discrepancies and to ensure all accounts remain balanced.

Weekly Pickup & Delivery Service

To assure a speedy delivery and safeguard your financial data Total Business Solutions keeps trustworthy couriers on our staff that will deliver your checks, check registers, monthly reports and other financial data. Our staff performs routine weekly pickups and deliveries within our operating range.

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